Executive Assistant

Job Description

The Executive Assistant will be responsible for providing high-level administrative support to the Deputy Chief Investment Officer.  This position requires someone who is highly organized, not easily overwhelmed, and comfortable interfacing with all levels of internal management in a fast-paced environment.  The Executive Assistant maintains and protects highly confidential corporate information, and works independently with minimal supervision or direction.  Primary responsibilities include the following: 

  • Complete broad variety of administrative tasks, including screening calls and preparing correspondence
  • Schedule UTIMCO-wide recurring meetings
  • Coordinate meetings, events, and travel
  • Manage extremely active calendar
  • Ensure team member is prepared with all materials and information
  • Compile and distribute materials for reports and presentations
  • Generate reports in Excel and Power Point
  • Prepare expense reports in compliance with UTIMCO policies
  • Demonstrate leadership for administrative staff
  • Provide support to CEO Team as needed
  • 8+ years’ proven experience supporting senior level executives
  • Strong attention to detail and follow-through
  • Able to prioritize and manage conflicting needs
  • Proven competencies in software applications and programs, particularly Microsoft Suite
  • Organized, adaptable and resourceful
  • Must possess personal tact and good judgment
  • Excellent verbal and written communication skills
  • Bachelor’s degree preferred